Google Docs/Google Drive

 

Google Drive

The information provided here details what Google Drive is, what Google Docs is, how to access Google Drive, how to share documents, size limitations and where to store documents. In addition, there is information for setting sharing permissions as well as what how to resolve a conflict between a Booth Google account and a personal Google account.

What is Google Docs?

Google Docs allowed users to create and edit documents online while collaborating in real-time with other users. Google Docs can be shared and edited in a real-time atmosphere.

Sign in to Google Docs

1. Open a web browser.
2. Point it to: http://docs.chicagobooth.edu.
3. Login with your CNet ID and Password.
4. Click on the Sign In button.

You may receive an email notification from Google about collaboration activities such as shared documents, comments added, etc. The email messages will include a link to the document; after clicking on the link, you will be routed to Google’s sign-in page.

When you see the screen below, enter your Booth email address and NO password then click on the Sign In button.

What Kind of Documents Can I Create?

With Google Docs, users can create word processing Documents, Presentations, Spreadsheets, Forms and Drawings.

How Do I Access Booth’s Google Docs?

1. Open a web browser.
2. Point it to http://docs.chicagobooth.edu.
3. A login page will appear.
   1. In the User Name: field, type your CNet ID.
   2. In the Password: field, type your CNet Password.
   3. Press the Enter key or click on the Sign In button.

What is Google Drive?

Google Drive is a storage and sync service from Google. Google Drive allows users unlimited cloud storage.

My Drive is the home location for all of your documents. Users are able to sync documents from their PC or Mac by downloading Google Drive for Windows or Mac.

1. After logging into Google Drive, click on the My Drive link.
2. Click on the Download Google Drive for PC link.
3. Click on the Sign in now button.

The application installs.

1. In the Email field, type your Booth Email address.
2. Leave the Password field blank.
3. Click on the Sign in button.
4. You will be redirected to the Shibboleth Sign in page where you will use your CNet ID and password.
5.  In the username field, type your CNet ID.
6. In the Password: field, type your CNet password.
7. Click on the Sign In button.

You will be redirected to Google Drive How it Works page:

1. Click on the Next button.
2. Click on the Start sync button.
3. From the Desktop, click on the Google Drive button to launch Google Drive.

Google Drive will open in a Windows Explorer window. When documents are added to the Google Drive folder on the desktop, files will automatically sync to the Cloud storage.

How Do I Resolve a Conflict with the Booth Google Account and a Personal Google Account?

If you created a Google account using your Chicago Booth email address, you will now have a conflict with the Booth Google Account and with the Google Account you created using your Booth email address. To resolve this conflict, do the following:​​​​​​​

Upon accessing Google accounts through the http://docs.chicagobooth.edu url, you will be prompted to update your account.

You will be able to compare the personal account (owned by you) with the Chicago Booth account (owned by Chicago Booth) and the contents each account contains.

Now, you are able to update your account to set the data which belongs to the organization account (Chicago Booth) versus which data belongs to the personal account.

Next, you will set up access to your personal account using either a Gmail account or non-Google email address you already use.

If you selected the Gmail account, you will be prompted to set up the account and send a verification email to the account or cell phone.

Retrieve the code from the email verification sent to your email account or your cell phone and enter it when prompted.

You will then receive a summation page with details of your new account.

How Do I Share a Document?

Sharing documents in Google Drive can be done by altering the sharing settings for each document and user.

1. From within a document, click on the share button.
2. Click on the Change… link.

    3. Set the Sharing Settings.

    4. Click on the Save button.

If you need additional assistance in resolving a conflict, please see more information on resolving the conflict from Google.